Principles of Membership
- ARTICLE I… APPLICATION FOR MEMBERSHIP
- ARTICLE II… MEETINGS
- ARTICLE III… ELECTION OF OFFICERS
- ARTICLE IV… DUTIES OF OFFICERS
- ARTICLE V… COMMITTEES
- ARTICLE VI… GOVERNMENT
- ARTICLE VII… AMENDMENTS
- ARTICLE VIII… ORDER OF BUSINESS
ARTICLE I… APPLICATION FOR MEMBERSHIP
Section 1. Applicants for membership in the Association must be proposed by at least two members in good standing, one of which must be a Contractor Member. Application shall be made on the printed form furnished for that purpose. Application shall contain an acceptance of the principles of the Association and an Agreement to abide by its Constitution and By-laws, its Code of Ethical Practices, and to pay such dues and assessments as are or may be prescribed at the time or in the future.
Section 2. After the report and recommendation of the Membership Committee (Board of Directors) shall have been made, the Contractor and Supplier membership of the Association shall be apprised by mail of the committee’s findings. Each Contractor member shall have thirty days from receipt of the said report to indicate his preference, or lack of preference, in writing ;of the applicant. After the passage of this time interval, the composite finding shall be made known, by registered mail, to the membership members of the Board of Directors, who shall, within ten (10) days from receipt of the findings, indicate in writing their vote for or against election of the applicant to membership. Failure by directors to comply shall be considered an abstention from voting. The election of an applicant to membership must be by not less than the affirmative votes of seventy-five percent (75)% of the Board of Directors. Should any member of the Association desire to make a change in membership classification, application for such a change indicating the classification desired and the qualifications for said classification, shall be made to the Board of Directors. The Board of Directors, shall, within its discretion, but within the framework of the Constitution and By-Laws, grant or not grant the application within a reasonable time after its submission.
Section 3. Whether or not the Committees of the Supplier, Subscription or other member classification groups shall be privileged to vote on an applicant for membership in their group shall be a matter of policy to be decided by the Board of Directors.
ARTICLE II… MEETINGS
Section 1. This Association shall hold an annual two or more days assembly for the entire membership, at any time and place so designated by the Board of Directors.
Section 2. A quorum to be in attendance in the meeting room shall be at least 25% of Contractor Members to transact business.
Section 3. The President may call a meeting of the Board of Directors whenever in his or her judgment it is advisable to do so. The President shall call a meeting of the Board of Directors, whenever so requested in writing within thirty days from receipt of such request, as follows
Number of CECA Board Members and Directors required when written notice given Letter postmarked at least ten days prior to the date of such meeting shall be sufficient notice.
Section 4. The Board of Directors shall have a minimum of two meetings per year, one of which shall be at the time of the annual meeting.
ARTICLE III… ELECTION OF OFFICERS
Section 1. The three Regional Chairmen plus one Supplier member of the Board of Directors, appointed by the President, shall form the nominating committee.
Section 2. This committee shall recommend to the Convention, candidates for vacancies on the Board of Directors; nominations to be in writing only. Additional nominations from the floor of the annual meeting will be considered, provided that the nominee verbally agrees, or a letter is presented agreeing to his acceptance of the nomination.
Section 3. After nominations have been closed, the members shall elect by secret ballots.
ARTICLE IV… DUTIES OF OFFICERS
Section 1. The President shall have general supervision over all affairs of the Association; shall be the presiding Executive Officer of all conventions; shall be chairman of the Board of Directors; shall, within his discretion, create any committee deemed by him to be necessary for the accomplishment of the Association objectives and appoint all personnel therefore. He shall be a joint custodian of funds with the Treasurer, and shall be an ex-officio member of all committees.
Section 2. In the event of the inability of the President to perform his duty, the Vice-President shall assume and discharge all the duties of the President.
Section 3. The Secretary shall be responsible for the taking and preserving of minutes at all annual meetings and business sessions of the Board of Directors. He shall perform such other duties as may be assigned to him by the Board of Directors.
Section 4. The Treasurer shall be custodian of all funds of the Association. He shall direct and supervise the Administrator of the Executive office in maintaining an accurate set of disbursements records which shall be open at all times to the members. He shall make a full and complete report at the annual meeting.
Section 5. The Administrator of the Executive Office, if there be such, shall maintain an office for the administration of those Association affairs, assigned by the Board of Directors, including assisting the Secretary in providing facilities for recording, transcribing, and preserving minutes of all general meetings and meetings of the Board of Directors; keeping an accurate set of books of account; billing and collecting all dues and other monies which may be owed; gathering, analyzing, and disseminating all data and information pertinent to the member’s conduct of the operations, implementing the work of all standing and special committees, maintains liaison with the various elevator manufacturing companies and the industry’s suppliers, maintaining liaison with the Elevator Constructors Union Headquarters, arranging and assisting with the conduct of all meetings, appearing, as the Association’s representative, before other groups, initiating programs for the welfare of the Association and its individual members, and all assignments authorized by the President in his capacity as Chairman of the Board of Directors as so desired, and with the permission of the Treasurer, they may designate the Administrator of the Executive Office as the custodian of all funds of the Association. Under such circumstances he shall select a depository for such funds in the city where he resides. He shall be responsible for maintaining an accurate set of disbursements records which shall be open at all times to the members. In this connection the Administrator is charged with making purchases and disbursements only in accord with the budget as adopted or amended by the Board of Directors. At his instigation, the Administrator shall cause an independent annual audit to be made at the completion of the fiscal year by a CPA outside the organization.
Section 6. All officers and employees of the Association may be secured by a surety bond to be paid for by the Association.
ARTICLE V… COMMITTEES
Section 1. The Standing Committees of the Association shall consist of two or more members, in addition to the President as an ex-officio member. The Chairman of the Committees will report the selection of their committee personnel to the President, as soon after the annual meeting as possible, and the members of these Committees shall continue to serve during the ensuing year and until their respective successors have been appointed, unless sooner relieved from service by order of the President or otherwise. The President may remove Committees if, in his judgment, such action is necessary for the good of the Association. The Committee shall have all such assistance from the Association and its Officers as may be necessary to fulfill objectives and make recommendations.
ARTICLE VI… GOVERNMENT
Section 1. The meetings of the Association shall be governed by Robert’s Rules of Order.
ARTICLE VII… AMENDMENTS
Section 1. Amendments to these By-Laws may be accomplished by vote of three-fourths of the Contractor members at the General Assembly.
ARTICLE VIII… ORDER OF BUSINESS
Section 1. The following shall be included in the order of business at each annual meeting.
- Call to order
- Reading of minutes of last meeting
- President’s remarks
- Appointment of Temporary Committees
- Reports of Officers
- Reports of Standing Committees
- Unfinished business
- Reports of Temporary Committees, except Nominating Committee
- New business
- Reports of the Nominating Committee
- Election to fill vacancies on Board of Directors
- Installation of Officers
- Adjournment
